02.–05.02.2025 #prosweetscologne

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Order deadlines for exhibitors

We want to make sure that your participation as an ProSweets Cologne exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • Show or hide deadlines, important information and start dates for organizing your trade fair participation

Import all appointments in your calendar application with one click.

  • Orders

    Hotel room reservations

    04.05.2023 | 9:00 AM

    Book your hotel accomodation for ProSweets Cologne here.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the booking portal
  • Stand space

    Deadline Early Bird

    30.06.2023 | 11:59 PM

    By registering on or before 30.06.2023, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

    To the online application
  • Stand space

    Layout planning begins

    01.08.2023 | 12:00 AM

    Start of hall allocation.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

  • Stand space

    Mailing of stand confirmations

    01.09.2023 | 12:00 AM

    Starting about September 2023 confirmations are sent out. The confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

  • Invoice

    Mailing of participation invoice

    01.11.2023 | 12:00 AM

    You will receive the invoice for the participation fee including stand area rental, starting around November 2023. Invoice amounts are payable immediately upon receipt of the invoice.

    Service team Koelnmesse
    Tel. +49 221 821-3941
    e-mail

    Download calendar entry

  • Service

    Deadline 24.11.2023 for ordering in the service shop

    24.11.2023 | 11:59 PM

    Place your order through the service shop!

    - Deadline for ordering exhaust vent and compressed air installation*

    - Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Download calendar entry

    To the service shop
  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    28.11.2023 | 11:59 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Marcus Christiansen
    Tel. +49 201 365 47-254
    e-mail

    Download calendar entry

    To the Media Shop
  • Stand space

    Application of co-exhibitors

    28.11.2023 | 11:59 PM

    Deadline for the application of co-exhibitors*.

    For co-exhibitor application please click on the button below to get to your online application.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

    Become exhibitor
  • Services

    Start of ordering Eslot

    10.12.2023 | 11:59 PM

    Please note: Allocation is subject to availability.

    Download calendar entry

    To the service shop
  • Stand space

    Registration for a standparty

    21.12.2023 | 11:59 PM

    Organisation of receptions, parties and other events at your trade fair stand.

    Download calendar entry

  • Services

    Deadline 28.12.2023 for ordering in the service shop

    28.12.2023 | 11:59 PM

    Place your order through the service shop!

    - Deadline for ordering advertising space

    - Deadline for ordering electrical installations*

    - Deadline for ordering water connections*

    - Deadline for ordering stand security*

    - Deadline for ordering stand cleaning

    - Deadline for ordering waste disposal

    - Deadline for tableware rental

    - Deadline for ordering internet and telecommunications*

    - Deadline for ordering forwarding services

    - Deadline for ordering (long-term) parking permits*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3666
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline 28.12.2023 for ordering fire protection

    28.12.2023 | 11:59 PM

    Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3666
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    15.01.2024 | 11:59 PM

    Please note: Allocation is subject to availability.

    Service-Shop Hotline
    Telefon +49 221 821–3666
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering conference and office catering

    16.01.2024 | 11:59 PM

    Order via the Aramark Catering webshop.

    Aramark Restaurations GmbH

    Deutz-Mülheimer Strasse 109

    51063 Köln

    Telefon +49 221 284-8584

    Kirberg Messecatering GmbH
    Gewerbehof 18
    51469 Bergisch Gladbach

    Tel. +49 221 284-8552
    Fax +49 221 284-8550

    Write an e-mail
    To the website

    Download calendar entry

    Aramark Webshop
  • Services

    Deadline 19.01.2024 for ordering in the service shop

    19.01.2024 | 11:59 PM

    Place your order through the service shop!

    - Deadline for press compartments

    - Deadline for ordering room rental (office and conference rooms)

    - Deadline for ordering furniture rental

    - Deadline for plant rental and sale

    - Deadline for ordering audio/video/PC equipment rental

    - Deadline for light, video and sound systems

    - Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff

    - Deadline for material impregnation

    Service-Shop Hotline
    Telefon +49 221 821–3666
    E-Mail

    Download calendar entry

    To the service shop
  • Stand construction

    Start of Build up period

    25.01.2024 | 8:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Services

    GEMA registration deadline

    26.01.2024 | 11:59 PM

    Register musical reproduction/performance with GEMA.

    GEMA Bezirksdirektion Stuttgart
    Key Account Management Messe

    Herdweg 63, 70174 Stuttgart
    Tel. +49 711 2252-794
    Fax +49 711 2252-800
    e-mail
    www.gema.de/messen

    Download calendar entry

  • Stand construction

    End of Construction period all halls

    27.01.2024 | 8:00 PM

  • Trade Fair

    Start of the fair

    28.01.2024 | 9:00 AM

    This opening times are valid for exhibitors. Visitors can access from 9:00 a.m

    Download calendar entry

    To the opening times
  • Trade Fair

    End of the fair

    31.01.2024 | 4:00 PM

    This opening times are valid for exhibitors. Visitors can access till 4:00 p.m.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    31.01.2024 | 4:00 PM

    Trucks will be permitted to enter from 6:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 4:00 p.m. on 31.01.2024. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    End of dismantling time in hall 10.1

    03.02.2024 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Service team Koelnmesse
    Tel. +49 221 821-3941
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Mailing final invoice for services

    20.02.2024 | 12:00 AM

    Dispatch of invoice as end of February 2024 - Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 28,50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry