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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an ProSweets Cologne exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Registration for a standparty
05.01.2024 | 12:00 AM
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Stand space
Deadline Early Bird
01.03.2024 | 11:00 PM
By registering on or before 1st March 2024, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Sales
Sandra Stroscherer
Download calendar entry To the online application
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Orders
Hotel room reservations
04.05.2024 | 12:00 AM
Book your hotel accomodation for ProSweets Cologne here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Stand space
Layout planning begins
01.08.2024 | 8:00 AM
Start of hall allocation.
Sales
Sandra Stroscherer
Download calendar entry
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand space
Mailing of stand confirmations
01.09.2024 | 8:00 AM
Starting about September 2024 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Sandra Stroscherer
Download calendar entry
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Invoice
Mailing of participation invoice
01.11.2024 | 8:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around November 2024. Invoice amounts are payable immediately upon receipt of the invoice.
Service team Koelnmesse
Download calendar entry
Tel. +49 221 821-3941
e-mail -
Stand space
Application of co-exhibitors
30.11.2024 | 11:59 PM
Deadline for the registration of co-exhibitors*. Co-exhibitors can be registered via the online application tool on ProSweets Cologne website.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Sandra Stroscherer
Download calendar entry Become exhibitor
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
05.12.2024 | 11:00 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Marcus Christiansen
Tel. +49 201 365 47-254
e-mail -
Service
Deadline 06.12.2024 for ordering in the service-shop
06.12.2024 | 12:00 AM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.
To the service shop -
Services
Start of ordering Eslot
10.12.2024 | 11:59 PM
Book your eSlot now to enter the exhibition centre for set-up and dismantling. Bookings can also be made at a later date. Allocation is subject to availability.
To the service shop -
Stand construction
Submission of special stand structures/machines.
19.12.2024 | 12:00 AM
Stand construction approval is now only granted by means of a digitally managed questionnaire via the Delegatis platform. An individual access link to the question catalogue will be sent to each exhibitor by Koelnmesse sent to each exhibitor. The necessary documents for stand approval must be submitted at least 6 weeks before the event.
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Services
Deadline 03.01.2025 for ordering in the service-shop
03.01.2025 | 12:00 AM
Place your order through the service shop!
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering sponsorship packages
- Bestellfrist Sponsoringoptionen
- Bestellfrist Videostandbewachung
- Deadline for ordering video stand surveillance
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning*
- Deadline for ordering waste disposal*
- Deadline for ordering internet and telecommunications*
- Deadline for fire protection*
- Deadline for carpeting*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits
- Deadline for ordering advertising space
*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Services
Deadline 03.01.2025 for ordering fire protection
03.01.2025 | 12:00 AM
Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
17.01.2025 | 12:00 AM
Please note: Allocation is subject to availability.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Services
Deadline for ordering hostesses/stand staff, setup and dismantling
22.01.2025 | 12:00 AM
Place your order through the service shop!
Service-Shop Hotline
Download calendar entry Service-Shop
Telefon +49 221 821–3666
E-Mail -
Services
Deadline 19.01.2024 for ordering in the service shop
28.01.2025 | 12:00 AM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Stand construction
Start of Construction period
30.01.2025 | 8:00 AM
Please follow the instructions for construction and dismantling.
Construction and dismantling instructions -
Services
Deadline for ordering conference and office catering
01.02.2025 | 12:00 PM
Order via the Aramark Catering webshop.
Aramark Restaurations GmbH
Deutz-Mülheimer Strasse 109
51063 Köln
Telefon +49 221 284-8584
Kirberg Messecatering GmbH
Gewerbehof 18
51469 Bergisch GladbachTel. +49 221 284-8552
Fax +49 221 284-8550Write an e-mail
Download calendar entry Aramark Webshop
To the website -
Trade Fair
Start of the fair
02.02.2025 | 9:00 AM
This opening times are valid for exhibitors. Visitors can access from 9:00 a.m
To the opening times -
Services
GEMA registration deadline
02.02.2025 | 11:59 PM
Register musical reproduction/performance with GEMA.
GEMA Bezirksdirektion Stuttgart
Download calendar entry
Key Account Management Messe
Herdweg 63, 70174 Stuttgart
Tel. +49 711 2252-794
Fax +49 711 2252-800
e-mail
www.gema.de/messen -
Stand construction
Start of dismantling
05.02.2025 | 4:00 PM
Trucks will be permitted to enter from 6:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 4:00 p.m. on 05.02.2025. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Construction and dismantling instructions -
Trade Fair
End of the fair
05.02.2025 | 6:00 PM
This opening times are valid for exhibitors. Visitors can access till 6:00 p.m.
Sales
Sandra Stroscherer
Download calendar entry To the opening times
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand construction
End of Construction period all halls
08.02.2025 | 6:00 PM
Please follow the instructions for construction and dismantling.
Construction and dismantling instructions -
Invoice
End of dismantling
08.02.2025 | 6:00 PM
Please follow the instructions for construction and dismantling.
Service team Koelnmesse
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-3941
e-mail -
Invoice
Mailing final invoice for services
20.02.2025 | 8:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 30.00 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Sales
Sandra Stroscherer
Download calendar entry
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail