02.–05.02.2020

#prosweetscologne

Exhibitor checklist

We want to make sure that your participation as an ProSweets Cologne exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline early bird discount

    15.04.2019 | 12:00 AM

    By registering on or before 15th April 2019 exhibitors will be charged the reduced trade fair participation price of 202.00 €/m² (terrace stand). The price is based on the date the registration forms are received by Koelnmesse GmbH.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Regular participation fees

    16.04.2019 | 9:00 AM

    The regular price of 229.00 €/m² (terrace stand) will take effect starting 16th April 2019.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Layout planning begins

    01.06.2019 | 9:00 AM

    Start of hall allocation

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

  • Stand space

    Mailing of stand space confirmations

    01.08.2019 | 9:00 AM

    Starting about August 2019 – stand space confirmations are sent out. The participation contract takes effect with stand space confirmation. The stand space confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    01.09.2019 | 9:00 AM

    Starting about September 2019 – Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Advertising materials

    Orders accepted for Business Tickets

    01.09.2019 | 9:00 AM

    Order your Business Tickets easily online and invite your important customers to visit your trade fair stand for free.

    Exhibitor Support
    Tel. +49 221 821-2994
    Fax +49 221 821-3437
    e-mail

    Download calendar entry

  • Advertising materials

    Ordering free advertising media from outside Germany

    16.09.2019 | 9:00 AM

    Opportunity to order media services from outside Germany: Present your company in print, online and mobile media. After you received your stand area confirmation, you received your personal Media Shop access information. This was sent to you by post through our official service partner Neureuter Fair Media GmbH.

    There’s no particular deadline for ordering advertising material. However, since the material is there to help you invite guests before the trade fair commences, we recommend you order the various types of advertising material well ahead of time so that your customers can enter the trade fair into their diaries.

    NEUREUTER FAIR MEDIA GmbH
    Marcus Christiansen
    Tel. +49 201 365 47-254
    e-mail

    Download calendar entry

    To the Media Shop
  • Invoice

    Mailing of stand rental invoice including work and exhibitor passes

    01.11.2019 | 9:00 AM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around November 2019.

    Invoice amounts are payable immediately upon receipt of the invoice.

    As an exhibitor you will receive your free exhibitor passes with your trade fair participation invoice. These passes will be valid from the first day of construction to the last day of dismantling. Free work passes will also be included that allow personnel involved in construction and dismantling to have access to the exhibition centre.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

  • Services

    Deadline for ordering

    07.11.2019 | 5:00 PM

    Fire protection (No. T.23)

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Advertising materials

    Deadline for the Marketing Package

    29.11.2019 | 5:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package (form 2.10), which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    SWEETS GLOBAL NETWORK e.V.
    Ms. Karin Prokes
    Grillparzerstraße 38
    81675 Munich, Germany

    Tel. +49 89 45769088-15
    Fax +49 89 45769088-88
    e-mail

    Download calendar entry

    To the download area
  • Stand space

    Application of co-exhibitors

    29.11.2019 | 5:00 PM

    We recommend that you register before the deadline of the catalogue on 29.11.2019. Form 1.20 is available in the download area. Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

    To the download area
  • Services

    Deadline for ordering stand construction incl. partition wall elements

    29.11.2019 | 5:00 PM

    Use form S.01 - S.11 to place your order through the Koelnmesse-Service-Portal. 

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Application of additionally represented companies

    29.11.2019 | 5:00 PM

    We recommend that you register before the deadline of the catalogue on 29.11.2019. Form 1.21 is available in the download area. Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

    To the download area
  • Stand space

    Application Newcomer Area

    29.11.2019 | 5:00 PM

    We recommend that you register before the deadline of the catalogue on 29.11.2019 at the latest. The allocation of spaces will be effected according to availability (limited exhibition space).

    Registration from May 2019

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

  • Stand construction

    Registration Special Show Ingredients

    29.11.2019 | 5:00 PM

    We recommend that you register before the deadline of the catalogue on 29.11.2019 at the latest. The allocation of spaces will be effected according to availability (limited exhibition space).

    Registration from Juni 2019

    Sales

    Sandra Stroscherer
    Sales Manager
    Tel. +49 221 821-2814
    Fax +49 221 821-3997
    e-mail

    Download calendar entry

  • Services

    Deadline for ordering all-inclusive-stand package

    05.12.2019 | 5:00 PM

  • Services

    Deadline for ordering

    05.12.2019 | 5:00 PM

    - Suspensions (from the jall ceiling) (No. T.03)

    - Exhaust vent/compressed air installation (No. T.02)

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Stand space

    Registration for a stand party

    09.12.2019 | 5:00 PM

    Organisation of receptions, parties and other events at your trade fair stand

    Site Security/Logistics

    Mike Popodi
    Tel. +49 221 821-2818
    Fax +49 221 821-3435
    e-mail

    Download calendar entry

  • Advertising materials

    Deadline for advertising in the event catalogue

    11.12.2019 | 5:00 PM

    Formular 2.30

    SWEETS GLOBAL NETWORK e.V.
    Ms. Karin Prokes
    Grillparzerstraße 38
    81675 Munich, Germany

    Tel. +49 89 45769088-15
    Fax +49 89 45769088-88
    e-mail

    Download calendar entry

    To the download area
  • Services

    Deadline for ordering

    02.01.2020 | 5:00 PM

    - Electrical installations (No. T.01)
    - Water connections (No. T.02)
    - Stand security (No. T.04)
    - Stand cleaning (No. T.05)
    - Waste disposal (No. T.06)
    - Tableware rental (No. T.13)
    - Internet and telecommunications (No. T.17)
    - Forwarding services (No. T.18)
    - (Long-term) parking permits (No. T.19)
    -Advertising space (No. M.01)

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Services

    Deadline for ordering

    16.01.2020 | 9:00 AM

    '- Parking space reservation for trucks/containers/trailers (No. T.20)

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Services

    Deadline for event organization

    20.01.2020 | 5:00 PM

    Use form M.02 to place your order through the Koelnmesse-Service-Portal.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering construction and dismantling staff

    20.01.2020 | 5:00 PM

    Use form T.22 to place your order through the Koelnmesse-Service-Portal.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for assessment of trade fair presentation

    20.01.2020 | 5:00 PM

    Use form M.06 to place your order through the Koelnmesse-Service-Portal.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering catering delivery services

    20.01.2020 | 5:00 PM

    Order via webshop of aramark catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    To the Aramak Webshop
  • Orders

    GEMA registration deadline

    20.01.2020 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

  • Stand space

    Deadline for ordering conference and office catering

    20.01.2020 | 5:00 PM

    Order via webshop of aramark catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    To the Aramak Webshop
  • Services

    Deadline for ordering

    20.01.2020 | 5:00 PM

    - Furniture rental (No. T.07-T.12)
    - Audio/Video/PC equipment rental (No. T.15)
    - Light, video and sound systems (No. T.16)
    - Plant rental and sale (No. T.14)
    - Material impregnation (No. T.24)
    - Press compartments (No. M.02)
    - Hostesses/stand staff and setup, dismantling and supporting staff (No. T.21)
    - Room rental (office and conference romms) (No. M.03)

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Stand construction

    Start of Build up period

    30.01.2020 | 8:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of Build up period

    01.02.2020 | 8:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    02.02.2020 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening times
  • Trade Fair

    End of the fair

    05.02.2020 | 4:00 PM

    This opening times are valid for exhibitors. Visitors can access till 046:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    05.02.2020 | 4:00 PM

    05.02.2020: from 4:00 p.m consistently to 08.02.2020, 6:00 p.m.

    Stands may not be partially or completely cleared before the official dismantling period begins at 4:00 p.m. on Wednesday, 05 February 2020. Koelnmesse has the right to impose a fine of up to 5,000.00 EUR for each time that an exhibitor violates this regulation. The size of the fine will depend on the seriousness of the violation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event. 

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of dismantling time

    08.02.2020 | 6:00 PM

    End of dismantling: 08.02.2020, 06:00 p.m.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Mailing final invoice for services

    15.02.2020 | 9:00 AM

    Dispatch of invoice as of February 2019 – Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, stand cleaning etc. The amount of the down payment for services is based on the services invoiced at the previous event.

    For exhibitors that did not take part in the previous event, the down payment amounts to 28.50 Euro per m². Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Exhibitor Support
    Tel. +49 221 821-2994
    Fax +49 221 821-3437
    e-mail

    Download calendar entry