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Participation and planning
- For exhibitors
- Checklist
We want to make sure that your participation as an ProSweets Cologne exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can sort all of your important dates according to date, priority and category
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- You can use the calendar to display important dates starting from a particular point in time
Import all appointments in your calendar application with one click.
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Stand space
Deadline early bird discount
15.04.2019 | 12:00 AM
By registering on or before 15th April 2019 exhibitors will be charged the reduced trade fair participation price of 202.00 €/m² (terrace stand). The price is based on the date the registration forms are received by Koelnmesse GmbH.
Exhibitor Service
Sandra Stroscherer
Download calendar entry To the application forms
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand space
Regular participation fees
16.04.2019 | 9:00 AM
The regular price of 229.00 €/m² (terrace stand) will take effect starting 16th April 2019.
Exhibitor Service
Sandra Stroscherer
Download calendar entry To the application forms
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand space
Layout planning begins
01.06.2019 | 9:00 AM
Start of hall allocation
Exhibitor Service
Sandra Stroscherer
Download calendar entry
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand space
Mailing of stand space confirmations
01.08.2019 | 9:00 AM
Starting about August 2019 – stand space confirmations are sent out. The participation contract takes effect with stand space confirmation. The stand space confirmation includes dimensioned stand sketches and site maps as attachments.
Exhibitor Service
Sandra Stroscherer
Download calendar entry
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Services
Mailing of Koelnmesse-Service-Portal log-in data
01.09.2019 | 9:00 AM
Starting about September 2019 – Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse-Service-Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Advertising materials
Orders accepted for Business Tickets
01.09.2019 | 9:00 AM
Order your Business Tickets easily online and invite your important customers to visit your trade fair stand for free.
Exhibitor Support
Download calendar entry
Tel. +49 221 821-3998
Fax +49 221 821-3513
e-mail -
Advertising materials
Ordering free advertising media from outside Germany
16.09.2019 | 9:00 AM
Opportunity to order media services from outside Germany: Present your company in print, online and mobile media. After you received your stand area confirmation, you received your personal Media Shop access information. This was sent to you by post through our official service partner Neureuter Fair Media GmbH.
There’s no particular deadline for ordering advertising material. However, since the material is there to help you invite guests before the trade fair commences, we recommend you order the various types of advertising material well ahead of time so that your customers can enter the trade fair into their diaries.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Marcus Christiansen
Tel. +49 201 365 47 254
E-mail -
Invoice
Mailing of stand rental invoice including work and exhibitor passes
01.11.2019 | 9:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around November 2019.
Invoice amounts are payable immediately upon receipt of the invoice.
As an exhibitor you will receive your free exhibitor passes with your trade fair participation invoice. These passes will be valid from the first day of construction to the last day of dismantling. Free work passes will also be included that allow personnel involved in construction and dismantling to have access to the exhibition centre.
Exhibitor Service
Sandra Stroscherer
Download calendar entry
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Services
Deadline for ordering
07.11.2019 | 5:00 PM
Fire protection (No. T.23)
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse Service Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Advertising materials
Deadline for the Marketing Package
29.11.2019 | 5:00 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package (form 2.10), which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
SWEETS GLOBAL NETWORK e.V.
Ms. Karin Prokes
Grillparzerstraße 38
81675 Munich, GermanyTel. +49 89 45769088-15
Download calendar entry To the download area
Fax +49 89 45769088-88
e-mail -
Stand space
Application of co-exhibitors
29.11.2019 | 5:00 PM
We recommend that you register before the deadline of the catalogue on 29.11.2019. Form 1.20 is available in the download area. Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Exhibitor Service
Sandra Stroscherer
Download calendar entry To the download area
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Services
Deadline for ordering stand construction incl. partition wall elements
29.11.2019 | 5:00 PM
Use form S.01 - S.11 to place your order through the Koelnmesse-Service-Portal.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse-Service-Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Stand space
Application of additionally represented companies
29.11.2019 | 5:00 PM
We recommend that you register before the deadline of the catalogue on 29.11.2019. Form 1.21 is available in the download area. Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.
Exhibitor Service
Sandra Stroscherer
Download calendar entry To the download area
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand space
Application Newcomer Area
29.11.2019 | 5:00 PM
We recommend that you register before the deadline of the catalogue on 29.11.2019 at the latest. The allocation of spaces will be effected according to availability (limited exhibition space).
Registration from May 2019
Exhibitor Service
Sandra Stroscherer
Download calendar entry
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand construction
Registration Special Show Ingredients
29.11.2019 | 5:00 PM
We recommend that you register before the deadline of the catalogue on 29.11.2019 at the latest. The allocation of spaces will be effected according to availability (limited exhibition space).
Registration from Juni 2019
Exhibitor Service
Sandra Stroscherer
Download calendar entry
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Services
Deadline for ordering all-inclusive-stand package
05.12.2019 | 5:00 PM
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Services
Deadline for ordering
05.12.2019 | 5:00 PM
- Suspensions (from the jall ceiling) (No. T.03)
- Exhaust vent/compressed air installation (No. T.02)
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse Service Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Stand space
Registration for a stand party
09.12.2019 | 5:00 PM
Organisation of receptions, parties and other events at your trade fair stand
Mike Popodi
Download calendar entry
Geländesicherheit/-logistik
Telefon +49 221 821-2818
Telefax +49 221 821-3435
Write an e-mail -
Advertising materials
Deadline for advertising in the event catalogue
11.12.2019 | 5:00 PM
Formular 2.30
SWEETS GLOBAL NETWORK e.V.
Ms. Karin Prokes
Grillparzerstraße 38
81675 Munich, GermanyTel. +49 89 45769088-15
Download calendar entry To the download area
Fax +49 89 45769088-88
e-mail -
Services
Deadline for ordering
02.01.2020 | 5:00 PM
- Electrical installations (No. T.01)
- Water connections (No. T.02)
- Stand security (No. T.04)
- Stand cleaning (No. T.05)
- Waste disposal (No. T.06)
- Tableware rental (No. T.13)
- Internet and telecommunications (No. T.17)
- Forwarding services (No. T.18)
- (Long-term) parking permits (No. T.19)
-Advertising space (No. M.01)Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse Service Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Services
Deadline for ordering
16.01.2020 | 9:00 AM
'- Parking space reservation for trucks/containers/trailers (No. T.20)
Thomas Krohm
Download calendar entry To the Koelnmesse Service Portal
Tel. +49 221 821-2978
Fax +49 221 821-3209
Write an e-mail -
Services
Deadline for event organization
20.01.2020 | 5:00 PM
Use form M.02 to place your order through the Koelnmesse-Service-Portal.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse-Service-Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Services
Deadline for ordering photographer service
20.01.2020 | 5:00 PM
Use form M.05 to place your order through the Koelnmesse-Service-Portal.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse-Service-Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Services
Deadline for ordering construction and dismantling staff
20.01.2020 | 5:00 PM
Use form T.22 to place your order through the Koelnmesse-Service-Portal.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse-Service-Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Services
Deadline for assessment of trade fair presentation
20.01.2020 | 5:00 PM
Use form M.06 to place your order through the Koelnmesse-Service-Portal.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse-Service-Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Services
Deadline for ordering catering delivery services
20.01.2020 | 5:00 PM
Order via webshop of aramark catering.
Tel. for the fair grounds Cologne: +49 221 284 8584
Monday to Friday from 9:00 a.m. to 5:00 p.m.
Download calendar entry To the Aramak Webshop -
Orders
GEMA registration deadline
20.01.2020 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230 -
Stand space
Deadline for ordering conference and office catering
20.01.2020 | 5:00 PM
Order via webshop of aramark catering.
Tel. for the fair grounds Cologne: +49 221 284 8584
Monday to Friday from 9:00 a.m. to 5:00 p.m.
Download calendar entry To the Aramak Webshop -
Services
Deadline for ordering
20.01.2020 | 5:00 PM
- Furniture rental (No. T.07-T.12)
- Audio/Video/PC equipment rental (No. T.15)
- Light, video and sound systems (No. T.16)
- Plant rental and sale (No. T.14)
- Material impregnation (No. T.24)
- Press compartments (No. M.02)
- Hostesses/stand staff and setup, dismantling and supporting staff (No. T.21)
- Room rental (office and conference romms) (No. M.03)Koelnmesse-Service-Portal Hotline
Download calendar entry To the Koelnmesse Service Portal
Tel. +49 221 821-3666
Fax +49 221 821-3999
Write an e-mail -
Stand construction
Start of Build up period
30.01.2020 | 8:00 AM
Please observe the traffic guidelines and the vehicle admission.
Thomas Krohm
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2978
Fax +49 221 821-3209
Write an e-mail -
Stand construction
End of Build up period
01.02.2020 | 8:00 PM
Please observe the traffic guidelines and the vehicle admission.
Thomas Krohm
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2978
Fax +49 221 821-3209
Write an e-mail -
Trade Fair
Start of the fair
02.02.2020 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening times -
Stand construction
Start of dismantling
05.02.2020 | 4:00 PM
05.02.2020: from 4:00 p.m consistently to 08.02.2020, 6:00 p.m.
Stands may not be partially or completely cleared before the official dismantling period begins at 4:00 p.m. on Wednesday, 05 February 2020. Koelnmesse has the right to impose a fine of up to 5,000.00 EUR for each time that an exhibitor violates this regulation. The size of the fine will depend on the seriousness of the violation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Thomas Krohm
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2978
Fax +49 221 821-3209
Write an e-mail -
Trade Fair
End of the fair
05.02.2020 | 7:00 PM
This opening times are valid for exhibitors. Visitors can access till 046:00 p.m.
To the opening times -
Stand construction
End of dismantling time
08.02.2020 | 6:00 PM
End of dismantling: 08.02.2020, 06:00 p.m.
Thomas Krohm
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2978
Fax +49 221 821-3209
Write an e-mail -
Invoice
Mailing final invoice for services
15.02.2020 | 9:00 AM
Dispatch of invoice as of February 2019 – Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, stand cleaning etc. The amount of the down payment for services is based on the services invoiced at the previous event.
For exhibitors that did not take part in the previous event, the down payment amounts to 28.50 Euro per m². Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Exhibitor Support
Download calendar entry
Tel. +49 221 821-3998
Fax +49 221 821-3513
e-mail