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Participation and planning
- For exhibitors
- Checklist
We want to make sure that your participation as an ProSweets Cologne exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can sort all of your important dates according to date, priority and category
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- You can use the calendar to display important dates starting from a particular point in time
Import all appointments in your calendar application with one click.
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Stand space
Deadline Early Bird I
29.05.2020 | 11:59 PM
By registering on or before 29th June 2020, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Sales
Sandra Stroscherer
Download calendar entry Applicate online
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand space
Layout planning begins
01.06.2020 | 8:00 AM
Start of hall allocation.
Sales
Sandra Stroscherer
Download calendar entry
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand space
Mailing of stand confirmations
01.08.2020 | 12:00 AM
Starting about August 2020 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Sandra Stroscherer
Download calendar entry
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Services
Mailing with information about service shop
01.09.2020 | 12:00 AM
Starting about September 2020 – Information about the Koelnmesse service shop is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.
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Invoice
Mailing of participation invoice
01.11.2020 | 12:00 AM
You will receive the invoice for the participation fee, starting around November 2020. Invoice amounts are payable immediately upon receipt of the invoice.
Service team Koelnmesse
Download calendar entry
Tel. +49 221 821-3941
e-mail -
Stand space
Application of co-exhibitors
01.12.2020 | 12:00 AM
Deadline for the application of co-exhibitors*.
Form 1.20 is available in the download area.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Sandra Stroscherer
Download calendar entry To the download area
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Stand space
Application of additionally represented companies
01.12.2020 | 12:00 AM
Deadline for the application of additionally represented companies*.
Form 1.21 is available in the download area.
*Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.
Sales
Sandra Stroscherer
Download calendar entry To the download area
Sales Manager
Tel. +49 221 821-2814
Fax +49 221 821-3997
e-mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
01.12.2020 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Marcus Christiansen
Tel. +49 201 365 47-254
e-mail -
Services
Deadline 03.12.2020 for ordering in the service shop
03.12.2020 | 12:00 AM
Place your order through the Koelnmesse service shop!
Form T.02 - Deadline for ordering exhaust vent and compressed air installation*
Form T.03 - Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.
Koelnmesse-Service-Portal Hotline
Download calendar entry
Tel. +49 221 821-3666
e-mail -
Services
Deadline for ordering fire protection
30.12.2020 | 12:00 AM
Use form T.23 to place your order through the Koelnmesse service shop. It is possible to make a reservation at a later point in time for an additional charge.
Koelnmesse-Service-Portal Hotline
Download calendar entry
Tel. +49 221 821-3666
e-mail -
Services
Deadline 30.12.2020 for ordering in the service shop
30.12.2020 | 12:00 AM
Place your order through the Koelnmesse service shop!
Form M.01 - Deadline for ordering advertising space
Form T.01 - Deadline for ordering electrical installations*
Form T.02 - Deadline for ordering water connections*
Form T.04 - Deadline for ordering stand security*
Form T.05 - Deadline for ordering stand cleaning
Form T.06 - Deadline for ordering waste disposal
Form T.13 - Deadline for tableware rental
Form T.17 - Deadline for ordering internet and telecommunications*
Form T.18 - Deadline for ordering forwarding services
Form T.19 - Deadline for ordering (long-term) parking permits*
*It is possible to make a reservation at a later point in time for an additional charge.
Koelnmesse-Service-Portal Hotline
Download calendar entry
Tel. +49 221 821-3666
e-mail -
Stand space
Deadline for ordering conference and office catering
03.01.2021 | 12:00 AM
Order via webshop of Kirberg catering.
Kirberg Messecatering GmbH
Gewerbehof 18
51469 Bergisch GladbachTel. +49 221 284-8552
Fax +49 221 284-8550Write an e-mail
Download calendar entry To the Kirberg Webshop
To the website -
Trade Fair
GEMA registration deadline
20.01.2021 | 12:00 AM
Register musical reproduction/performance with GEMA.
GEMA Bezirksdirektion Stuttgart
Download calendar entry
Key Account Management Messe
Herdweg 63, 70174 Stuttgart
Tel. +49 711 2252-794
Fax +49 711 2252-800
e-mail
www.gema.de/messen -
Services
Deadline 23.01.2021 for ordering in the service shop
23.01.2021 | 12:00 AM
Place your order through the Koelnmesse service shop!
Form M.02 - Deadline for press compartments
Form M.03 - Deadline for ordering room rental (office and conference rooms)
Form T.07-T.12 - Deadline for ordering furniture rental
Form T.14 - Deadline for plant rental and sale
Form T.15 - Deadline for ordering audio/video/PC equipment rental
Form T.16 - Deadline for light, video and sound systems
Form T.21 - Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
Form T.24 - Deadline for material impregnation
Koelnmesse-Service-Portal Hotline
Download calendar entry
Tel. +49 221 821-3666
e-mail -
Stand construction
Start of Build up period
28.01.2021 | 8:00 AM
Please observe the traffic guidelines and the vehicle admission.
Construction and dismantling instructions -
Stand construction
End of Construction period all halls
30.01.2021 | 8:00 PM
Please observe the traffic guidelines and the vehicle admission.
Construction and dismantling instructions -
Trade Fair
Start of the fair
31.01.2021 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening times -
Trade Fair
End of the fair
03.02.2021 | 4:00 PM
This opening times are valid for exhibitors. Visitors can access till 4:00 p.m.
To the opening times -
Stand construction
Start of dismantling
03.02.2021 | 4:00 PM
Stands may not be partially or completely cleared before the official dismantling period begins at 4:00 p.m. on Wednesday, 03 February 2021. Koelnmesse has the right to impose a fine of up to 5,000.00 EUR for each time that an exhibitor violates this regulation. The size of the fine will depend on the seriousness of the violation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Dismantling period until Saturday, 06.02.2021, 6:00 p.m.
Construction and dismantling instructions -
Stand construction
End of dismantling time
06.02.2021 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Construction and dismantling instructions